Team and roles
The five roles in a LightInventory organization, what each one can do, how location scope narrows access and how approvals work.
Last updated October 29, 2026
Every member of an organization has exactly one role. The role decides what they can see and change. Editors and Viewers can also be limited to specific locations.
Choose a role
| Role | In short | Read |
|---|---|---|
| Owner | Owns the organization and the connected spreadsheet | Owner |
| Admin | Runs the team and day-to-day settings | Admin |
| Approver | Records stock and approves other people's requests | Approver |
| Editor | Records stock in the locations they work in | Editor |
| Viewer | Sees stock and history, changes nothing | Viewer |
Compare roles
| Capability | Owner | Admin | Approver | Editor | Viewer |
|---|---|---|---|---|---|
| View items, stock and history | Yes | Yes | Yes | Own locations | Own locations |
| Record movements | Yes | Yes | Yes | Own locations | No |
| Edit items | Yes | Yes | Yes | Yes, prices per approval rule | No |
| Revert an entry | Yes | Yes | Yes | Own entries, within 24 hours | No |
| Approve requests | Yes | Yes | Yes, not their own | No | No |
| Bulk revert | Yes | Yes | No | No | No |
| Manage members | Yes | Yes, not the Owner | No | No | No |
| Billing | Yes | View only | No | No | No |
| Connect the spreadsheet, delete the organization | Yes | No | No | No | No |
Related
- Location scope: limit an Editor or Viewer to some locations.
- Approvals: require a second person for sensitive changes.
- Security: how sign-in and permissions are enforced.