# Team and roles

> The five roles in a LightInventory organization, what each one can do, how location scope narrows access and how approvals work.

Source: https://www.lightinventory.com/help/team-and-roles · Last updated: 2026-10-29

Every member of an organization has exactly one role. The role decides what they can see and change. Editors and Viewers can also be limited to specific locations.

## Choose a role

| Role | In short | Read |
|---|---|---|
| Owner | Owns the organization and the connected spreadsheet | [Owner](/help/team-and-roles/owner) |
| Admin | Runs the team and day-to-day settings | [Admin](/help/team-and-roles/admin) |
| Approver | Records stock and approves other people's requests | [Approver](/help/team-and-roles/approver) |
| Editor | Records stock in the locations they work in | [Editor](/help/team-and-roles/editor) |
| Viewer | Sees stock and history, changes nothing | [Viewer](/help/team-and-roles/viewer) |

## Compare roles

| Capability | Owner | Admin | Approver | Editor | Viewer |
|---|---|---|---|---|---|
| View items, stock and history | Yes | Yes | Yes | Own locations | Own locations |
| Record movements | Yes | Yes | Yes | Own locations | No |
| Edit items | Yes | Yes | Yes | Yes, prices per approval rule | No |
| Revert an entry | Yes | Yes | Yes | Own entries, within 24 hours | No |
| Approve requests | Yes | Yes | Yes, not their own | No | No |
| Bulk revert | Yes | Yes | No | No | No |
| Manage members | Yes | Yes, not the Owner | No | No | No |
| Billing | Yes | View only | No | No | No |
| Connect the spreadsheet, delete the organization | Yes | No | No | No | No |

## Related

- [Location scope](/help/team-and-roles/location-scope): limit an Editor or Viewer to some locations.
- [Approvals](/help/team-and-roles/approvals): require a second person for sensitive changes.
- [Security](/security): how sign-in and permissions are enforced.